Montreal Manufacturing Technology Show | May 14 - 16, 2018 | Place Bonaventure | Montreal, QC
1) RULES GOVERNING SECURITY OF EXHIBIT HALL
• All persons entering the hall must wear a badge.
• On move-in and move-out days, the halls must be cleared no later than the times indicated in this manual.
• Exhibitors are urged to clear the halls within 15 minutes of the daily scheduled closing time.
• While Show Management will take reasonable overall security precautions, exhibitors are responsible to protect their own goods. During move-out, all booth material should be packed and properly labelled immediately after show closing — with bills of lading — before leaving the hall.
• Exhibitors are responsible for providing all workers with proper badges. These will allow the exhibitor admission to the show and must be worn during the show hours.
• Thefts must be reported to security immediately and police will be contacted directly.
• Any and all disputes of these rules must be taken up with Show Management.
2) NON-COMPLIANCE WITH RULES AND REGULATIONS
Show Management reserves the right to make changes, amendments, and additions to the rules and regulations without notice, as considered necessary to the efficient and proper conduct of the show. Interpretation of these rules and regulations shall rest with Show Management and non-compliance can result in the ejection of the offending exhibitor or in the closing of his/her exhibit.
3) CANCELLATIONS BY EXHIBITOR
The Exhibitor is responsible for entire booth cost plus applicable taxes. Deposits are non-refundable and non-transferable. In the event of cancellation the exhibitor must notify Show Management in writing and is responsible for the amount due as per the payment terms of the contract.
4) CANCELLATION BY SHOW MANAGEMENT
Show Management reserves the right to cancel space should payment not be received from the exhibitor within the prescribed time frame. If Show Management should be prevented from holding the show by any cause beyond its control, or if it cannot permit the exhibitor to occupy his rented space due to circumstances beyond its control, including but not limited to, strike, fire, civil disobedience, inclement weather, lockout, and acts of God, Show Management will refund to the exhibitor the amount of rental paid by him, less a proportionate share in relation to the other exhibitors’ space of the total show expenses incurred by Show Management to that date, and Show Management shall have no further obligation or liability to the exhibitor.
5) LOSS OR DAMAGE
Exhibitors will be liable for, and will indemnify and hold harmless Show Management from, any loss or damage whatsoever occurring to or suffered by any person or company, including, without limiting the generality of the foregoing, exhibitor, other exhibitors, management, the owners of the building and their respective agents, servants and employees, and members of the public attending the show, either (a) on the said space or (b) elsewhere. Neither the facility nor Show Management will be responsible for loss or damage to persons, exhibits, or decorations by fire, accident, theft, or any cause while in the exhibition buildings.
6) DEMONSTRATIONS, DISTRIBUTIONS AND COMPETITIONS
Display, demonstration and distribution of advertising material is not permitted outside the confines of the booth space. If audio/visual equipment is used, the sound must be subdued to such an extent as to ensure its having no nuisance effect on neighbouring exhibitors. Voice amplification may be used only with permission from Show Management prior to show opening.
7) OBJECTIONABLE CONDUCT
Management reserves the right at any time to reject, prohibit, or remove exhibits or any part thereof, and to expel exhibitors generally from exhibits or the operation of exhibits, which may be objectionable to the participants and management. Without limiting the generality of the foregoing, this paragraph applies to a person’s conduct or any printed matter which may affect the show generally.
8) STAFFING OF EXHIBITS
Exhibitors must maintain staff in their booths at all times during the hours of the show.
9) MECHANICAL CONVEYANCES
Mechanical conveyances such as electric carts, scooters, or bicycles will not be allowed in the aisles during the show hours. The only exceptions to this rule will be in the case of physically challenged persons visiting the show, or authorized Show Duty Personnel.
10) SAFETY MEASURES
Exhibitors showing equipment in operating condition must provide every precaution for the safety of their operators, show visitors, and exhibit personnel. All belt-and chain-drive units must be covered; all equipment where welding, cutting of metal, wood or plastic is involved must be provided with safety shields. Waste materials, cuttings, and shavings must be placed in bins for safe removal from the building. These bins and their removal may be arranged for with the Official Show Service Contractor.
11) FLOOR, WALL AND CARPET DAMAGE
Painting, nailing, drilling, or screwing to the floors, walls, or any other part of the building is not permitted. Exhibitors are also responsible for oil, grease or any general damage to the carpeted area. Exhibitors wishing to lay any floor coverings may not adhere them to the building floor. In such cases, it is suggested that either building paper or other suitable protection be first laid down, or RNO-C700 double-faced tape be employed as an adhesive. Failure to comply may result in additional cleaning/removal charges that will bebilled directly to the exhibitor in violation.
It is agreed that under no circumstances shall space be sublet without the prior written permission of Show Management.
13) REMOVAL OF EXHIBIT
The exhibitor further agrees that the conditions, rules and regulations of Show Management are made a part of this contract and that said exhibitor agrees to be bound by each and all of these rules and regulations, and that Show Management shall have the full power to interpret, amend, and enforce all rules and regulations in the best interest of the show.
14) RE-ASSIGNMENT OF SPACE
Show Management shall have the right to change, if necessary, the assignment of space to be occupied by the exhibitor in order to create an effective exposition.
Exhibitors may serve food and beverages in their space when purchased by Bistro de la Place, the exclusive caterer for Place Bonaventure.
16) FIRE REGULATIONS
All exhibitors planning to use any type of fuel, such as gas, oil, helium gas, or propane, in their exhibits are requested to contact Show Management to discuss all matters pertaining to the installation of such equipment. All displays or exhibited materials must be fireproof to conform to Federal, Provincial and City Fire Laws. Please read the enclosed Place Bonaventure Fire Regulations.
NOTE: Table skirting and all cloth material must be flameproofed. If you have any questions please contact Genevieve Courval at Place Bonaventure at (514) 397-2305, or by email at: email@example.com.